Library Board Meeting

Next Meeting:  September 3, 2013 Library Clocktower 9:30am

 

MINUTES of the meeting of the Pitkin County Board of Trustees on August 14, 2013.  Meeting

was called to order at 2:08.

 

ROLL CALL:  Trustees present:  Jim Moran, Barbara Reid, John Wilkinson, Barbara Smith,

Judy Wrigley, Austine Stitt and Judi Harris.  Also present were County Librarian Kathy

Chandler and County Finance Officer Tom Oken.

 

PUBLIC COMMENT:  There was no public comment.

 

MINUTES OF PREVIOUS MEETING:  Approval of the minutes for the board meeting in July

was postponed until the September meeting.

 

NEW BUSINESS:  A Request for Proposals  for architectural planning has been posted on the

County website.  The review of those proposals by the Library Board is scheduled for Tuesday,

September 3, from 9:30 until 1:00 with presentations by the architectural firms on Wednesday,

September 4, from 12:30 until 5:30 with  a final decision to be made during the meeting on

Thursday, September 5, from 9:30 until noon.

 

REALLOCATION OF CAPITAL RESERVES:  The balance in the capital reserve fund as of 8-

13-2013 is $6,086,368.  Tom Oken suggested that approximately $5,000,000 be reallocated to

cash  for quick access.  After discussion, the Board agreed.

 

OWNER’S REP:  Kathy will explore the hiring of an “owner’s rep” to oversee the library’s

expansion and  put together the RFP if necessary.

 

GRANT RESEARCHER:  The County has requested that the Library contribute $5,000 to

engage the services of grant researchers.  The Board had many questions and wanted more

information before a decision is made.

 

LIBRARY HOURS:  Motion was made by Austine Stitt to approve on 2nd reading a change in

the Library policy on hours of operation.  Jim Moran seconded the motion which passed

unanimously.  Beginning in mid October, the new operating hours are:  9:00 a. m. to 8:00 p. m.-

Monday through Thursday, 9:00 a. m. to 6:00 p. m.-Friday and Saturday, 12 noon to 6:00 p. m.-

Sunday

 

EXECUTIVE SESSION:  At 1:46 p. m. John  Wilkinson made a motion to go into executive

session to discuss a County personnel issue.  Motion was seconded by Austine Stitt and passed

unanimously.

 

At 1:50 p. m. John Wilkinson made a motion to end executive session.  Austine Stitt seconded

the motion which passed unanimously.

 

FUTURE MEETING DATES:

 

    September 3, 2013, at 9:30 am

 

    September 4, 2013, at 12:30 pm

 

    September 5, 2013, at 9:30 am

 

    September 11, 2013, at noon

 

    October 9, 2013, at noon

 

    November 13, 2013, at noon

 

    December 8, 2013,  Christmas Pot Luck

 

ADJOURNMENT:  At 2:03 p. m. Austine Stitt made a motion to adjourn.  Barbara Smith

seconded the motion which passed unanimously.

 

Respectfully submitted,

Judi Harris

Secretary