Library Board Meeting

Next Meeting:   November 13, 2013 Library Clocktower 11am

MINUTES of the Special Meeting of the Pitkin County Library Board of Trustees onOctober 30, 2013.

ROLL CALL:  Trustees present: Jim Moran, Barbara Reid, Austine Stitt, John Wilkinson, Barbara Smith, and Judy Wrigley.  Judi Harris and Barbara Reid were not present.  County Librarian Kathy Chandler and Assistant County Librarian Jocelyn Durrance attended.   

PUBLIC COMMENT:  There was no public comment.

NEW BUSINESS:  Kathy Chandler advised the Board of the $1.2 million gift from Barbara Allen.  The Board agreed to name the meeting room after Barbara’s late husband, William Dunaway.   The official name of the room will be the William R. Dunaway Community Meeting Room.  Kathy will contact Barbara Allen to see if she would like to have the name changed on the present meeting room and then carried forward to a new meeting room or wait to have the name assigned to a new meeting room.

EXPANSION: At this point, Pam Hopkins, Whitney Hopkins, and Craig Snowden from Snowden and Hopkins Architects joined the meeting, as did the proposed sub-contractors. Pitkin County Facilities Manager Jodi Smith and Owners’ Rep Jim Curtis were present.  Scott Miller, director of capital assets for the City of Aspen, John Laatsch, directing the City parking garage repairs, and Phyllis Mattice, Assistant County Manager, were also in attendance for part of the

Board President John Wilkinson welcomed the assemblage.  

Kathy gave an overview of Library planning and construction from the early 80s to the present.

Whitney Hopkins explained Phase 0 of the architects’ plan and reviewed where they are to date.

John Laatsch, project manager for the Galena Plaza redevelopment, explained the City of Aspen’s goals in conjunction with the expansion of the Library.

Jay Hammond from SGM discussed site issues for the expansion and foresaw no major

Suzanne Jackson, working with Design Workshop and with Whitney Hopkins of Ground Design Lab, reviewed landscaping and ecology issues.

Sean Malloy of Martin/Martin discussed options for an addition over the existing parking garage.

Ted Prythero from M-E Engineers explained the mechanical systems in the existing facility as well as for the addition.

David Nelson of DN&A discussed lighting options,standards, and energy compliance.

Doug Hargrave of Iconergy talked about commissioning services and energy efficiency.

Stan Kiser, FCI Contractors Inc., explained the need for the best cost estimates for each level of drawings.  He will suggest ways to cut costs at each phase.  He will work to insure that the Library can stay open during the construction.

The meeting adjourned at 4:45 pm.

FUTURE MEETING DATES:

November 13, 2013 11 a.m.

December 8, 2013 – Library Potluck 6:30 p.m.

Respectfully submitted,

Austine N. Stitt

Acting Secretary