Library Board Meeting

Next Meeting: December 3, 2014 11:30 – 2:30 Library Meeting Room

MINUTES of the Regular Meeting of the Pitkin County Library Board of Trustees onNovember 12, 2014

ROLL CALL:  Trustees present: Jim Moran, Barbara Reid, Barbara Smith, Austine Stitt, Judy Wrigley and John Wilkinson.  Judi Harris was absent.  County Librarian Kathy Chandler and Assistant County Librarian Jocelyn Durrance attended. Also present were: Facilities Manager Jodi Smith, Dave Detweiller (Facilities), Architect Pam Hopkins, Owner’s Rep Jim Curtis, Owner’s Rep Emeritus John Keleher, and Stan Kaiser from FCI.

PUBLIC COMMENT:  There was no public comment.

APPROVAL OF MINUTES; Austine moved that the minutes be approved as submitted. Judy Wrigley seconded.  The motion carried unanimously.

LIBRARIAN’S REPORT:  Kathy gave those present an overview of the Library’s gifts from two anonymous donors, the progress to date on the expansion and renovation project, and the contemplation of a temporary relocation to the previous venue of the Aspen Art Museum.  

OLD BUSINESS: Expansion and Renovation

Dave Detweiller gave a breakdown of costs for the project and reviewed the preliminary budget.  There was discussion concerning the Library’s seeking a financial agreement with the City of Aspen about sharing costs, such as those incurred in the garage under the new Children’s Room.  There was further discussion about scheduling problems and constraints such as space for storage and staging.

Judy Clauson advised the Board that, due to the escalating costs of the project, fundraising was very important.  A mailing announcing the project will go out the week of November 17 to individuals who have shown previous support for the Library as well as to selected members of the business community.  The announcement brochure on the Library website explains naming opportunities and invites on-line donations.

Architect Pam Hopkins informed the Board that she has met with the design consultants, Library staff, and several Board members.  She presented her new design plan.  The main level will be an active marketplace with welcoming, interactive staff and a café.  She explained how the Community Room will work.  Barbara Smith moved that the Board approve this conceptual design.  Austine seconded the motion which passed with no dissent.

NEW BUSINESS:  There was none.

FUTURE MEETING DATES:

December 7 -   Christmas party 6 p.m.

December 10, 2014  11:30

January 14, 2015      11:30

February 4, 2015      11:30

March 11, 2015        12 noon (unless changed)

ADJOURNMENT:  On motion of Barbara Smith, seconded by Judy Wrigley, the Board voted unanimously to adjourn.

Respectfully submitted,

Austine N. Stitt,

Acting Secretary