Library Board Minutes

Next Meeting: February 4, 2015 11:30 a.m. Library Meeting Room

MINUTES of the meeting of the Pitkin County Library Board of Trustees on January 14, 2015.  The meeting was called to order at 11:40 a.m.

ROLL CALL:  Trustees present:  John Wilkinson, Jim Moran, Barbara Reid, Austine Stitt, Barbara Smith and Judi Harris.  Judy Wrigley was absent.  Library staff  present were County Librarian, Kathy Chandler,  Assistant Librarian, Jocelyn Durrance, and  Reference Librarian Martha Durgy,   Also present were Pam Hopkins, Traci Lesneki, Judy Clauson, Jodi Smith, John Keleher and David Detwiler.

PUBLIC COMMENT:  There was no public comment.Smith to approve the minutes of the December 10, 2014, meeting.  The motion passed unanimously.

UPDATE ON FUNDRAISING CAMPAIGN:  Judy Clauson reported that $33,370 has been raised so far and asked that the Board set a fundraising goal.  Jim Moran made a motion to endorse a working goal of $2 million for the fundraising campaign.  The motion was seconded by Barbara Smith and passed unanimously.  

UPDATE ON ATTEMPTS TO COORDINATE CONSRUCTION WITH THE CITY OF

ASPEN: Pam Hopkins is working with city staff to coordinate compliance with their interpretation of the International Building Code for the library addition and its relation to the garage.

REPORT ON VAPOR BARRIER BETWEEN GARAGE AND ADDITION:   Jodi Smith reported that the City may abandon its previous plan for the plaza, the parking garage and alley.  However, the waterproofing of the roof of the garage still needs to be done by the city.  The decision has not been made by the City.  The Library will have to proceed with construction with the possibility that the city will do nothing.  Pam Hopkins reported that she has investigated thoroughly both the waterproofing between the addition and the garage and the waterproofing of the floor in the addition.  She has solutions for possible problems.

PROPOSAL TO ENGAGE SERVICES OF DAVID DETWILER TO IDENTIFY POTENTIAL

COST SAVINGS:  A motion was made by Austine Stitt to engage the services of David Detwiler to identify cost savings.  The motion was seconded by Barbara Smith and passed unanimously.  He will assist with budget control, keep budget tracking current, prepare monthly budget reports and offer value engineering/cost reduction/fundraising options. David is a part-time employee of Pitkin County.  The Library will reimburse the County for hours spent by David working on the Library project.

REVIEW OF FINISHES AND FURNISHINGS:  Traci Lesneki, interior design consultant, presented color and mood boards and samples of design concepts.  She went through the floor plans showing texture and color suggestions for interior finishes.  Her concepts were well received by the Board.

FUTURE MEETING DATES:

February 4, 2015     11:30

February 17, 2015    4 to 6 p.m.  Ground Breaking and Open House

March 11, 2015        noon

April 8, 2015           noon

May 13, 2015            noon

ADJOURNMENT:  A motion was made by Barbara Smith and seconded by Jim Moran to adjourn the meeting at 3:00.  The motion passed unanimously.

Respectfully submitted,

Judi Harris

Secretary