Next Meeting: November 2, 2016
Noon
Catto Shaw Meeting Room
MINUTES of the meeting of the Pitkin County Library Board of Trustees on October 12, 2016.
The meeting was called to order at 12:05.
ROLL CALL: Trustees present: Barbara Reid, Barbara Smith, John Wilkinson, Judy Wrigley
and Judi Harris. Trustees Austine Stitt and John Keleher were absent. Also present were County
Librarian Kathy Chandler and staff members Dave Gollon, Martha Durgey and Susan Keenan.
Darren Bautista and Jon Busch also attended the meeting.
PUBLIC COMMENT: There was no public comment.
APPROVAL OF MINUTES: Barbara Smith made a motion to approve the minutes of the
meeting on October 12, 2016. Judy Wrigley seconded the motion, which passed unanimously.
ROOF UPDATE: Darren Bautista, from PIE Engineering, explained the roof repair that is
necessary to stop the icicles, ice dams and leakage that have been experienced in the past. The
repairs should be finished by December 12.
WINTER FILM PROGRAM: Jon Busch answered questions posed by Board members about
charging admission, advertising, copyright, financial responsibilities of the library and the film
society and equipment needs. A committee composed of John Wilkinson, Martha Durgey, Dave
Gollon, Susan Keenan and Kathy Chandler will make a decision on the equipment upgrades
needed for the film series.
2017 BUDGET: Barbara Reid made a motion to approve the 2017 budget as presented. Barbara
Smith seconded the motion, which passed unanimously on second reading.
NEW BUSINESS:
CORE MEETING: The CORE staff have asked to use the meeting room on October 25 and
would like to serve alcohol. The Board would like a clarification on the policy for the
requirement of liability insurance for the use of the meeting room and for the special insurance
required for the serving of alcohol. Kathy will meet with John Ely, Pitkin County Attorney, for
this clarification.
MEETING ROOM POLICY REVISION: A problem has been encountered with the automatic
locking system for the library doors. It is impossible to lock and unlock the doors more than one
time per day. This causes a problem with allowing use of the meeting room before and after
regular library operating hours. Kathy and Susan will explore a solution and the meeting room
policy will be revised accordingly.
FUTURE MEETING DATES:
November 2, 2016
December 4, 2016 (Potluck)
January 11, 2017
February 8, 2017
March 8, 2017
ADJOURNMENT: Barbara Smith made a motion to adjourn the meeting at 2:03. Barbara Reid
seconded the motion, which passed unanimously.
Respectfully submitted,
Judi Harris
Secretary