Library Board Minutes

Next Meeting: June 10, 2015 Noon Library Meeting Room Old Power House

MINUTES of the Regular Meeting of the Pitkin County Library Board of Trustees on

May 13, 2015.

ROLL CALL:  Trustees present:  Barbara Reid, Barbara Smith, Austine Stitt, John Wilkinson, and Judy Wrigley.  Judi Harris was not present.  County Librarian Kathy Chandler attended as did Assistant County Librarian Jocelyn Durrance.  Also present were Owner’s Representative David Detweiler and architect Craig Snowdon.

PUBLIC COMMENT:  There was no public comment.

APPROVAL OF MINUTES: Judy Wrigley moved that the minutes of the April 8, 2015 meeting be approved as submitted. Barbara Reid seconded.  The motion carried unanimously.

LIBRARIAN’S REPORT:  

Kathy reported on the status of the move during construction to the Old Power House (formerly known as the old Art Museum) for a duration of 4 to 8 months.

The plan is for the Library to close at 6 p.m. on Friday, May 29, 2015, and to re-open at the Old Power House location on Friday, June 5, at 11 a.m. with the kick-off party for the summer reading program.  John Wilkinson made a motion to approve this move subject to approval by City Council.  Barbara Smith seconded this motion which passed unanimously.

OLD BUSINESS

Expansion and Renovation -David Detweiler reviewed costs and cash-flow of the Library project. The Board identified its top priorities.  Craig Snowdon joined the discussion, explaining areas for cost-cutting and less expensive alternatives from the architects’ perspective.  David made it clear to the Board that the time had come to move forward if the work is to completed as anticipated.  John Wilkinson moved that the Board allocate the budget supplemental from Pitkin County into the Library budget, based on future cash flow of $1.2 million.  Barbara Smith seconded the motion which passed with all votes affirmative.

Fundraising  -  Judy Clauson informed the Board that a Spring Newsletter with pictures would be going out shortly, highlighting the Expansion and Renovation’s shortfall of $2. Million.  Discussion ensued as to how to convey the urgency of the needed funds and whom to target among the identified philanthropic full- and part-time Aspenites.

Kathy will send a Letter to the Editor to The Aspen Times and The Aspen Daily News outlining the Library’s plans, progress, and financial needs.

NEW BUSINESS: There was no new business.

FUTURE MEETING DATES:

June 10, 2015

July 8, 2015

August 12, 2015

September 9, 2015

ADJOURNMENT:  On motion of Austine Stitt, seconded by Barbara Smith, the Board voted unanimously to adjourn.

Respectfully submitted,

Austine N. Stitt,

Acting Secretary