Next Meeting: March 2, 2023
Noon
William R. Dunaway Community Meeting Room
MINUTES of the regular meeting of the Pitkin County Library Board of Trustees on February 8, 2023.
The meeting was called to order at 12:03 PM.
ROLL CALL: Trustees present: John Wilkinson, Ashley Connolly, Elizabeth Nix, Barbara Reid, Audrey Ellis, Elizabeth Stewart-Severy, Anna Scott, Barbara Smith. Staff: Kathy Chandler, Genevieve Smith and Shannon Foster.
PUBLIC COMMENT: None
TRUSTEE COMMENTS: None
APPROVAL OF MINUTES: Barbara Reid moved to approve the meeting Minutes of January 11, 2023. Ashley Connolly seconded the motion which passed unanimously.
LIBRARIANS REPORT: Reviewed term expiration dates of current Trustees. Discussed reapplication process.
OLD BUSINESS
New sign for the library: The sign has not been ordered yet. Art Burrows will request approval for a new sign font.
Succession planning: Genevieve Smith will officially start on February 26. Changing of the guard. Transition celebration will be on March 1 at 3:00.
NEW BUSINESS
Library Art - Tom Benton prints are being framed.
Service to Redstone: Discussed having small presence in Redstone and making books available at the Redstone Inn.
Establishment of Front Display Case for Posting of Agenda: Sunshine Law requires us to post minutes in a public area. Barbara Reid made a motion to display the Board agenda in the front case of the library. Audrey Ellis seconded. The motion passed unanimously.
Trustee Officers : March is typically a meeting where we elect officers. Proposed we change to vote on new officers in June. Trustees agreed to elect officers in June.
Shannon Foster presented on 1) Committee of Odd things - disbanded due to a thoughtful process of cultivating items. Shannon reviewed items that we have cataloged. 2) Presented on EDI - Equity, Diversity and Inclusivity committee.
Policy Revisions - Reviewed newest policy update. The Library Board of Trustees reviewed the Pitkin County Library Bylaws. After the first review, Elizabeth Stewart-Severy motioned to adopt the changes recommended by the Trustees. Barbara Reid seconded the motion, and all present Board members voted in favor. Kathy took Board members comments and will bring an updated draft to the next Board Meeting for a 2nd reading.
Elizabeth Severy then recused herself before the Snowmass Village agenda item was reviewed. Elizabeth left the meeting.
Library Trustees reviewed the Owner’s Representative Scope of Services submitted by David Detwiler of WEMBER. Trustees questioned the 6 month contract in light of the current timeline and stage of the project. Kathy Chandler, John Wilkinson, and Genevieve Smith agreed to reach
out to David Detwiler for clarification of the Owner’s Representative agreement, timeline, and deliverables. They will report back at the next Board meeting.
ADJOURNMENT: Anna Scott motioned to dismiss the meeting at 2:21pm, Barbara Reid seconded the motion, all in favor.
FUTURE MEETING DATES: March 2 (changed to new date), April 12, May 10, June 14.
RESPECTFULLY SUBMITTED,
Ashley Connolly and Genevieve Smith
Secretary