Library Board Meeting

Next Meeting:  July 11, 2013 11:00 am Clocktower

MINUTES of the meeting of the Pitkin County Library Board of Trustees on May 29, 2013.  

Meeting was called to order at 12:06.

ROLL CALL:  Trustees present:  Jim Moran, John Wilkinson, Barbara Reid, Judy Wrigley, 

Austine Stitt, and Judi Harris.  County Librarian, Kathy Chandler, was present as well as Jack 

Wheeler, Pitkin County Facilities Project Manager.

APPROVAL OF MINUTES:   Motion was made by Austine Stitt and seconded by Judy Wrigley 

that the minutes of the meeting on April 3, 2013, be approved.  John Wilkinson requested that it 

be added that the T12 light fixtures will be replaced by T8 fixtures.  The minutes were approved 

unanimously with the addition.

 

PUBLIC COMMENT:  There was no public comment.

 

OLD BUSINESS:  Jack Wheeler, Pitkin County Project Manager, reported that the final plan for 

the Galena Plaza has been approved by the City Council and that progress has been made 

regarding the placement of structural supports at 60 feet.  The issue will probably be addressed 

with a management agreement and operations agreement among the City, County and Library.  

Kathy presented a draft of a memorandum  of understanding written by Steve Barwick, City 

Manager. 

 

Kathy and Jack Wheeler met with Willis Pember to request a complete set of documents 

regarding his design work on the library.  Willis submitted a cost proposal to compile six items 

that will convey the concept design requested by the City Asset Management Dept.  The Board 

agreed to spend $1,475 for this  work.

 

Jack Wheeler reported that the roof membrane in the flat sections is subject to total system 

failure.   Bids received for replacement of the roof membrane are $72,000 above the budgeted 

amount.  The BOCC has approved this expenditure from the library’s funds.  Jack Wheeler is 

working with the product manufacturer and the installer to complete a contract.

 

John Wilkinson made a motion to reaffirm the library’s commitment to expand the library 

according to the needs assessment report compiled by Susan Kent in 2009.  Austine Stitt 

seconded the motion which passed unanimously.

 

John Wilkinson reported on his trip to Washington, D. C.  for the ALA annual meeting.  The 

Colorado delegation visited congressmen and their staffs concerning funding and legislation 

affecting libraries.

 

Future meeting dates:  July 11, 2013—Thursday—11:00

                                  August 14, 2013—noon

                                  September 11, 2013—noon

 

ADJOURNMENT:  Motion to adjourn was made by Judy Wrigley and seconded by Judi Harris.  

Motion passed unanimously.  The meeting was adjourned at 1:57.

 

Respectfully submitted,

Judi Harris

Secretary