MINUTES of the regular meeting of the Pitkin County Library Board of Trustees on January 10, 2024. The meeting was called to order at 12:05 PM in the William R. Dunaway Community Room.
ROLL CALL
Trustees Present:
Pres. John Wilkinson (JW)
Tres. Barbara Reid (BR)
Sec. Anna Lookabill Scott (ALS)
Ashley Connolly (AC)
Alternates:
Audrey Ellis (AE) Voting Member
Heather Kendrick (HK)- Member of public
Staff:
Genevieve Smith (GS), PC Librarian
Anna Steinberg, assistant to PC Librarian
APPROVAL OF MINUTES
Moved by Ashley Connolly 2nd by Audrey Ellis
Passed by Board
PUBLIC COMMENT:
None
TRUSTEES COMMENTS & LIBRARIAN'S REPORT:
- Trustee Comments- Anna Scott shared with the board the annual figures for usage of the Pitkin County Historic Newspaper Collection publicly available for online keyword searching.
- John Wilkinson reported on his participation with the Colorado Association of Libraries (CAL) and his representation of the Western Slope. He brought up the Library Bill of Rights which Genvieve confirmed is what the PCL follows as well. He also made a “dad” library joke.
- Anna recommended that the board check out Mychal the Library guy on Tiktok. Anna Steinberg agreed that Mychal is impactful, especially to the younger population as they represent how libraries are inclusive and want to make sure all communities are represented in the library.
- Genvieve went over the reason for separating the Bylaws from Library Policy- specifically to be two distinct documents as one is the governing rules and the other is day-to-day operations. Changes will also be in alignment with other Pitkin County Citizen Board Bylaws as the library board is a governing board within Pitkin County Citizen Boards.
- She also discussed the need for refining the Library policy manual to distinguish between policies and procedures. Policies guide the Library Trustees, staff, and public to be transparent in decision-making, whereas procedures lay out the best or safest practices of daily activities within the library operations. These should be separated within the manual and will be reviewed at a future meeting.
OLD BUSINESS:
- SMV- Tabled- no new updates.
- Timeline- Tabled until a full board is present.
- Colorado PLB- Tabled until a full board is present.
- 2nd Reading of Bylaw Article 4.6.1 Controversial Issues, Moved by Ashley Connolly, 2nd by Audrey Ellis, Passed by Board
- 2nd Reading Bylaw Article 9.2 Holidays, Moved by Barbara Reid, 2nd by Ashley Connolly, Passed by Board
NEW BUSINESS:
- Establish Front Display, Moved by Audrey Ellis, 2nd by Barbara Reid, Passed by Board
- First Reading Separation of Bylaws & Policies, Moved by Anna Scott, 2nd by Barbara Reid, Passed by Board
- Staff training-
- Request for two staff training days and one cleaning day
- Monday, March 11
- Friday, August 9
- Monday, September 27
- Request for two staff training days and one cleaning day
Moved by Anna Scott, 2nd by Barbara Reid, Passed by Board
REVIEW FUTURE MEETING SCHEDULE
- February 14, 2024; March 13, 2024; April 10, 2024 (TBD), May 8, 2024
ADJOURNED @ 1:30 PM
Moved by Audrey Ellis, 2nd by Ashley Connolly