Meeting Date
MINUTES of the regular meeting of the Pitkin County Library Board of Trustees on January 8, 2025. The meeting was called to order at 12:03 PM in the William R. Dunaway Community Room.
1. ROLL CALL
Trustees Present:
- John Wilkinson (JW), President
- Elizabeth Nix (EN), Vice President
- Anna Lookabill Scott (ALS), Secretary
- Audrey Ellis (AE), Treasurer
- Elizabeth Stewart-Severy (ES-S)
- Chris Keleher (CK), Alternate
- Heather Kendrick (HK), Member of Public
Staff Present:
- Genevieve Smith (GS), Pitkin County Librarian
- Anna Steinberg, Assistant to Pitkin County Librarian
2. APPROVAL OF MINUTES
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Approval of Minutes for November 13, 2024
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Moved by Audrey Ellis, second by Chris Keleher
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Passed by the Board, unanimously
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3. PUBLIC COMMENT
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None
4. TRUSTEES COMMENTS & LIBRARIAN'S REPORT
Trustee Comments:
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John Wilkinson expressed thanks for Genevieve’s health- everyone agreed and wished her well
Librarian's Report:
Library New Programs Updates:
- Wolf program presented by ACES on the seventh as part of their partnership this year
- The Lit Lounge Book Club in collaboration with Aspen Word
- Let’s Chat in Spanish – a new program
- ACES Naturalist Nights & Potbelly perspectives
Operations Updates:
- PC has an RFP that the Library has joined to address security needs across various County campuses and address the increase of security issues at the library from year to year.
- Motion by John Wilkinson: For the Library to go forward with the RFP to look at security options- cost & timing TBD, second by Audrey Ellis
- Passed by the Board, unanimously
- Monique Rodriguez has resigned and joined Eagle County Library. Bradley Peate has been promoted to take over the vacant position. Vicente Lagarrigue was hired to replace Martha Durgy’s position. And temp employee, Patrick Roue, has been offered the vacant full-time position. A new temp will be sought out to help fill out staffing needs.
Budget Updates:
- Friends of the Library Donations: The balance was up this year, and funds were used to provide hands-on STEM programming, Lit Out Loud, a Concert series, and other various programming.
Department Updates: Technical services
- Year-end numbers for programming & outreach were presented in comparison to 2023- some numbers were trending even (new library cards), others up (like digital services & programming in general), and others slightly down (footfalls & physical book checkout).
Building Updates:
- Boiler systems: All three need repairs, and two need rebuilding. Estimates were provided. The board advised Genevieve to ask facilities about replacing boilers now since they will be replaced soon rather than spending money on rebuilding.
- Plumbing- waiting for the final step of installing the vault cap and then the project will be complete. Total cost for plumbing issue/project $243,065
- Cap for the plumbing vault will be installed in the coming week to complete the project
- Radon- suggested they do radon testing in the basement as it is National Radon Testing Month and the City & County are sponsoring test kits.
5. OLD BUSINESS
- Donations Policy (replacing Gift policy): Second Reading
- Moved by Elizabeth Nix, second by Audrey Ellis
- Passed by the Board, unanimously
- New Display & Bulletin Board Policy: Second Reading
- Moved by Elizabeth Stewart-Severy, second by Elizabeth Nix
- Passed by the Board, unanimously
6. NEW BUSINESS
- Annual renewal of establishing location: Posting Agendas & Meeting dates in the front Display Case
- Moved by John Wilkinson, second by Audrey Ellis
- Passed by the Board, unanimously
- Programming Policy (replacing physical & cosponsored programs policies): First Reading
- Moved by Anna Scott, second by Elizabeth Stewart-Severy
- Passed by the Board, unanimously
- Request Library Card & Borrowing Policy (replacing registration & circulation of materials policies): First Reading - accepted with suggested edits
- Moved by Audrey Ellis, second by Elizabeth Nix
- Passed by the Board, unanimously
7. REVIEW FUTURE MEETINGS SCHEDULE 2025
- February 12, March 12, April 9, May 14, June 11
8. ADJOURNED AT 1:24pm
- Moved by Anna L Scott, second by Ashley Connolly