MINUTES of the regular meeting of the Pitkin County Library Board of Trustees on February 12, 2025. The meeting was called to order at 12:02 PM in the William R. Dunaway Community Room.
1. ROLL CALL
Trustees Present:
- John Wilkinson (JW), President
- Elizabeth Nix (EN), Vice President
- Anna Lookabill Scott (ALS), Secretary
- Audrey Ellis (AE), Treasurer
- Ashley Connolly (AC)
- Chris Keleher (CK)
Staff Present:
- Genevieve Smith (GS), Pitkin County Librarian
- Anna Steinberg, Assistant to Pitkin County Librarian
2. APPROVAL OF MINUTES
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Approval of Minutes for January 8, 2025
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Moved by Ashley Connolly, second by Audrey Ellis
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Passed by the Board, unanimously
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3. PUBLIC COMMENT
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None
4. TRUSTEES COMMENTS & LIBRARIAN'S REPORT
Trustee Comments:
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John Wilkinson mentioned at the State level it is in the process for schools to have book ban policies that require people to be part of the district for which a ban is requested along with limits on the number of books requested to be banned.
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Anna Scott mentioned that the Aspen Historical Society recently received a grant from the Colorado Historic Newspapers Collection to digitize the Aspen Illustrated Newspaper and add it to the online collection.
- Audrey Ellis gave kudos to Genevieve for plowing diligently through updating all of the library policies.
Librarian's Report:
Library New Programs Updates:
- Redstone Inn Library Services- a temp employee is providing story time and reading room assistance for a short time- but is showing success
- Lunch ‘n Learn- Michael Faas is providing assistance to patrons with personal tech support
Operations Updates:
- Correction made to 2024 numbers- footfall counter wasn’t working correctly during the month of January so was corrected to reflect a more accurate count
- Library Board Terms Expiring- Elizabeth Nix, April 2025, is applying for renewal of her term
- County Attorney Update- Richard “Ry” Neely has officially been named the new Pitkin County Attorney
- Request for staff work/training days- Proposed dates are April 21, 2025 & May 12, 2025.
- Moved by Audrey Ellis, second by Elizabeth Nix
- Passed by the Board, unanimously
- Library Patron and Staff Privacy Update- An Amendment to the Privacy Policy addressing staff work areas is recommended. (see old business)
- Automatic Renewals have been instituted for physically checked-out items when applicable
- Harvest for Hunger to make PCL a food distribution site to help address food insecurity and food waste. Ready-made meals and microwave meals will be made available- salvaged from Clarks Market and stocked regularly.
Building Updates:
- Radon- test was conducted- awaiting results
- Boiler systems—Two of three boilers were repaired and running at 100%. The Final cost is TBD. To answer questions from last month, the lead time and timing of the event were too short, and emergency protocols were in place due to severe cold temperatures. Repairs rather than replacements were necessary.
- Cap for the plumbing vault will be installed in the coming week to complete the project
- Security Improvements—PC is working with Rawley Design Planning to add security barriers to areas identified as vulnerable. Genevieve is working with them to design attractive but safe, play-centered, and/or functional barriers for the library—renderings will be presented. Main and Mill Emergency entrances are the main concerns. County contacts say the Safety Committee fund is slated to pay, but Genevieve will confirm.
5. OLD BUSINESS
- Privacy Policy Revision: First Reading
- Moved by Ashley Connolly, second by Audrey Ellis
- Passed by Board, unanimously
- Programming Policy (replacing physical & cosponsored programs policies): Second Reading
- Moved by Audrey Ellis, second by Chris Keleher
- Passed by Board, unanimously
- Library Card & Borrowing Policy (replacing registration & circulation of materials policies): Second Reading
- Moved by Anna Scott, second by Audrey Ellis
- Passed by Board, unanimously
6. NEW BUSINESS
- Meeting Room Policy: First Reading
- Moved by Ashley Connolly, second by Elizabeth Nix
- Passed by Board, unanimously
- Public Demonstrations, Petitions, & Solicitations Policy: First Reading
- Moved by Chris Keleher, second by Audrey Ellis
- Passed by Board, unanimously
7. REVIEW FUTURE MEETINGS SCHEDULE 2025
- March 12, April 9, May 14, June 18 (annual meeting), July 9
8. ADJOURNED AT 1:12pm
- Moved by Audrey Ellis, second by Ashley Connolly