Meeting Date
MINUTES of the regular meeting of the Pitkin County Library Board of Trustees on August 14, 2024. The meeting was called to order at 12:02 PM in the William R. Dunaway Community Room.
1. ROLL CALL:
Trustees Present:
- Pres. John Wilkinson (JW)
- V.P. Elizabeth Nix (EN) Acting President
- Sec. Anna Lookabill Scott (ALS)
- Tres. Audrey Ellis (AE)
- Ashley Connolly (AC)
- Austine Stitt (AS)
- Elizabeth Stewart-Severy (ES-S)
Alternates:
- Chris Keleher (CK)
- Heather Kendrick (HK)- Member of public
Staff:
- Genevieve Smith (GS), PC Librarian
- Anna Steinberg, assistant to PC Librarian
2. APPROVAL OF MINUTES
Moved by Ashley Connolly, 2nd by Audrey Ellis
Passed by the Board, unanimously
3. PUBLIC COMMENT:
- None
4. TRUSTEES COMMENTS & LIBRARIAN'S REPORT:
Trustee Comments-
- Elizabeth Stewart-Severy asked if it was necessary for the Board to do two readings of every Policy- Genevieve is looking into it and will report
- Audrey Ellis gave congrats on the Summer Reading program for both kids & adults
- John Wilkinson updated the Board on his travels including a visit to the Boston Public Library and four presidential libraries which he highly recommended.
Librarian’s Report-
- Genevieve showed Board the bag of raffle tickets from the kid's summer programming- which was very impressive. She also showed the two winners of the redesign of the children's library card.
- Library Programs Updates include a Bike Maintenance workshop which was a huge success and is just the first in a planned series, the Library Concert series, The Art of Melting Conflict program (which was moved from the 20th to the 29th of August), and Supreme Court Cases Explained, which is offered to patrons to learn about federal and state court systems.
- The library was closed for the Pitkin County Employee Recognition Picnic so all staff could attend.
- A new partnership with CMC will allow the college to hold office hours on Thursdays from 1:30 to 2:30 so patrons can learn more about taking GED courses, High School diploma courses, and ESL classes.
- Operations Updates: The library hired Elena Marquez as the new Spanish Outreach and Programming Library Assistant with a very impressive set of degrees! A phone number already in use was switched to a mobile device that allows the assigned Staff in Charge to move around the library to deal with any issues rather than be tied to a desk. And the Library temp employee hired for the records retention project has completed the project per CORA and County requirements as of August 12th.
- Building Updates: New signs are on order to better orient patrons; new shelving on order to accommodate the DVD expansion; the Exterior area outside of Dunaway Room has been refurbished; the Community Room Projector is out of service; The “no tobacco” signs were vandalized and had to be replaced; Children’s Room sliding doors need to be repaired; Roof Top umbrellas need replacement; and the donated bike racks need to be repainted and will Board agreed to allow a small section to be painted pink or yellow in honor of the donor.
- Be prepared for a month of celebrations as September is the National Library Card Sign-up Month and events, programs, and activities will be offered as a community celebration as decided by the staff & Board last year.
5. OLD BUSINESS:
- Request for LAB Policy: Motion to Table
Moved by Ashley Connolly, 2nd by Elizabeth Stewart-Severy
Passed by the Board, unanimously
6. NEW BUSINESS:
- Request for Behavior Policy: 1st Reading- With some changes for 2nd reading
Moved by Austine Stitt, 2nd by Audrey Ellis
Passed by the Board, unanimously
7. REVIEW FUTURE MEETINGS SCHEDULE 2024
- Sept. 11, Oct. 9, Nov. 13, Dec. 11
8. ADJOURNED @ 1:13 PM
Moved by Ashley Connolly, 2nd by Audrey Ellis