Library Board Minutes

Meeting Date

Next Meeting: November 2, 2016


Catto Shaw Meeting Room

MINUTES of the meeting of the Pitkin County Library Board of Trustees on October 12, 2016.

The meeting was called to order at 12:05.

ROLL CALL: Trustees present: Barbara Reid, Barbara Smith, John Wilkinson, Judy Wrigley

and Judi Harris. Trustees Austine Stitt and John Keleher were absent. Also present were County

Librarian Kathy Chandler and staff members Dave Gollon, Martha Durgey and Susan Keenan.

Darren Bautista and Jon Busch also attended the meeting.

PUBLIC COMMENT: There was no public comment.

APPROVAL OF MINUTES: Barbara Smith made a motion to approve the minutes of the

meeting on October 12, 2016. Judy Wrigley seconded the motion, which passed unanimously.

ROOF UPDATE: Darren Bautista, from PIE Engineering, explained the roof repair that is

necessary to stop the icicles, ice dams and leakage that have been experienced in the past. The

repairs should be finished by December 12.

WINTER FILM PROGRAM: Jon Busch answered questions posed by Board members about

charging admission, advertising, copyright, financial responsibilities of the library and the film

society and equipment needs. A committee composed of John Wilkinson, Martha Durgey, Dave

Gollon, Susan Keenan and Kathy Chandler will make a decision on the equipment upgrades

needed for the film series.

2017 BUDGET: Barbara Reid made a motion to approve the 2017 budget as presented. Barbara

Smith seconded the motion, which passed unanimously on second reading.


CORE MEETING: The CORE staff have asked to use the meeting room on October 25 and

would like to serve alcohol. The Board would like a clarification on the policy for the

requirement of liability insurance for the use of the meeting room and for the special insurance

required for the serving of alcohol. Kathy will meet with John Ely, Pitkin County Attorney, for

this clarification.

MEETING ROOM POLICY REVISION: A problem has been encountered with the automatic

locking system for the library doors. It is impossible to lock and unlock the doors more than one

time per day. This causes a problem with allowing use of the meeting room before and after

regular library operating hours. Kathy and Susan will explore a solution and the meeting room

policy will be revised accordingly.




November 2, 2016

December 4, 2016 (Potluck)

January 11, 2017

February 8, 2017

March 8, 2017

ADJOURNMENT: Barbara Smith made a motion to adjourn the meeting at 2:03. Barbara Reid

seconded the motion, which passed unanimously.

Respectfully submitted,

Judi Harris